Board of Directors Meeting Minutes
The Parkshore Marina 7/19/06
Board members present: Ron Luis, Milt Mukai, Bruce Squier, Lori Evans, and Lee Forte
Absent: Roy Kennett>br>
Owners present: Claire Mukai, Rick Onoferson, Colin Ryan & Steve Holman
Meeting called to order at 7:02 PM, by President Forte
Steve Holman asked about the outside lights being on much of the time and offered to have an electrician (that works for him) come out to replace the photoelectric eye that controls all of these lights (or whatever it takes to get the lights off during the daytime). The Manager, Ralph, indicated he was in the process of replacing the photo cell and this should correct the problem.
Colin Ryan asked about the $58,000 bid to repair E Dock and about the catch basins and sump that need attention in and around the parking lot. Steve Holman gave Ralph the name of Dennis Bresteen, of Drainage System Specialists, who cleans and maintains his parking lot drains and who could be called upon to assist here as well.
June minutes were distributed for review. Lee moved we accept the minutes with the changes noted. Bruce seconded the motion. All in favor.
Manager’s Report:
Lee introduced Michelle (our new admin) and Ralph, our new maintenance person, gave his maintenance report and noted Ron was helping with Dry Storage.
Admin Report: Michelle indicated she was still quite busy updating the insurance records, working on collections and dealing with 30 amp service and fire code issues. She had also sent out letters to the owners and renters informing them that they need to smoke at least 25 feet away from any public structure. She thanked Ron for all his help.
Treasurer’s Report: Milt distributed the reports, including the Balance sheet and P & L statements
$24,000 in checking
$166,661 in CD at Savings Bank of Renton
Milt stated most of the accounting problems that he and Kathy are trying to sort out on the ’04 and ’05 reports started when Bell-Anderson gave notice to terminate. There was a gap when they weren’t doing the job and neither was the Board. The lockbox that was in effect at that time caused problems and errors, with delays in posting, etc. Milt pointed out that the reports haven’t been exactly right for quite some time and he hopes to reconcile them as Kathy closes out the ’04 and ’05 reports to the Board.
Collections were discussed and the late list was reviewed. Milt said they were “going after” everyone who owed more than $1000, including Dallas Eagan and Joseph Gray.
Milt started to discuss the budget. Some Board members said they didn’t get a copy of the budget. Milt said they’d distribute them again and discuss later.
Milt discussed using a lockbox from one of the Banks to speed up deposits and give us a better record of who paid and when. Motion was made to accept proposal – Passed.
Lee moved to accept the Treasurer’s report (as provided by Kathy). Bruce seconded. All in favor.
Milt moved that Bruce Squier be added as a signer to the checking account. Lori Evans seconded the motion. All in favor.
Insurance Committee: Rick Onoferson reported that he is still seeking a new quote from Dick, since SAFECO is not renewing the Marina, but he needs to get all the required work done to satisfy the underwriters before we can get a good quote. Steve Holman indicated that he had provided a copy of the policy to Chris Ballard of the Ballard Agency, in Bellevue, as well and asked him to provide any additional quotes he could obtain, as an independent agent.
Rick also said he was waiting on a written reply to some of his questions to the Board about dock repairs, fire safety improvements, etc.
Uplands: Bruce said he would write a reply to Rick and other interested members as soon as he received the information regarding the incorporation of the uplands.
By Laws Committee: Lori reported the Committee has not yet met but has been exchanging information and Bruce has started a rewrite on his own, which the committee will review soon, at it’s first official meeting.
Bulkhead- Rick Onoferson-The Des Moines Marina’s wave attenuation machine was discussed and the cost and feasibility of sharing it and using it in the Lake in the winter and then taking it back to them in the summer was reviewed. Follow up at September Board meeting, in September.
New Business
Lock Box for payments- Costs are approximately $85-90 monthly maintenance, .22 cents for each check copy and some set-up costs. Lee moved we begin to use the lock boxes to receive payments from owners. Lori seconded the motion. Milt opposed. All others were in favor. The motion was passed. Milt will compare the costs of US Bank versus Banner Bank.
Slip 60-Lee has spoken to Mr. Gordon. Lee now has the information to contact Pemco, the insurance agent. Michelle needs the total amount due to release the boat. Lee and Michelle will send a letter to the owner to inform him of what we have done so far in this situation.
Rainier Yacht Club-Lee will send a letter to the yacht club regarding their insurance coverage and other issues.
Guest Forum
Steve Holman asked Milt about the contract with Marine Restoration ???? because permits weren’t obtained? What is the 58k bid for? Lee explained that the bid was to redeck the whole dock. Coast said the entire deck did not need to be replaced. E Dock repairs are good enough. Milt explained the difference.
Steve asked the Board why we don’t have a manager that lives on site so they’re more accessible nights and weekends.
Rick Onoferson asked about the new remote controls for the gate. After some discussion it was determined that we would trade the remotes for the owner’s gate keys. Initially, each owner would receive up to two remotes for each gate key turned in. Anymore, would require a deposit of ???
Rick asked the Board for permission to talk to Ralph about signage for non-smoking areas. It was agreed he could start a discussion with Ralph.
Rick also asked if anyone was reading the suggestions that were put in the suggestion box. Lee stated he has been reading them and turning them over to the Secretary for response.
Rick also stated he was declining the Chair of the whisper wave project.
Milt asked the Board what amount of money to put in reserve account. It was decided to put $8,200 in the 1st account, nothing in the second account and to wait until the bookkeeping is correct to determine what to put in the 3rd account.
There will be no meeting in August. The next meeting will be Sept.20, 2006.
President Forte adjoined the meeting at 9:30 pm
Respectfully submitted,
Lori J. Evans